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Job Application and FAA Administrative Action

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Well-known member
Mar 6, 2002
Back in 2004 I was the F/O on a Part 121 revenue flight for which it was determined that the weight and balance was calculated using the wrong aircraft tail number. Even though the actual weight and balance was indeed within limits, it was still calculated incorrectly for our flight.

As a result, the CA and I were issued FAA letters of warning. Per the warning letter, it was to be made a matter of record for a period of two years, after which it was to be expunged.

On the My FAA Actions on AirlineApps.com, it asks Have you EVER had an FAA administrative action against you. Even though this warning letter should have been expunged, should I still check yes?
Absolutely check "yes" and explain.
Make sure they actually expunged your record. 50/50 they did or not, but if not (and you ask) they will take care of it ASAP.
what you guys fail to realize is there are companies that make a living taking "snapshots" of these records, then other companies, like airlines use these companies to crosscheck applicants information. While it may be expunged, someone "has" the information that a letter was issued.

Two things, call the company and ask if a warning letter that is expunged would be concidered an "action". Then, if not, fess up.
A company can't pull your PIRA without your permission...you have to authorize the release. Additionally there are protections provided by PRIA (summarized below):

Pilot Records Improvement Act (PRIA) of 1996, as amended
Title 49 United States Code (U.S.C.) § 44703 (h) - (j)

1. A Pilot’s Expectations and Protections under PRIA.

a. All professional pilots, being considered for employment by an air carrier, are provided with certain expectations and protections concerning the request, transfer, receipt, evaluation, and maintenance of their records as provided for in 49 U.S.C. § 44703(h) – (j).

2. A pilot’s Privacy Protections under PRIA. (49 U.S.C. § 44703(h)(11))

a. At the beginning of each PRIA request process, all pilots must first sign a consent for the release of all of their PRIA-related records. This includes the release of the following specific groups of records:

(1) FAA records.
(2) Previous air carrier employment records.
(3) DOT Drug and Alcohol Testing Records.
(4)Records from the National Driver Register (NDR).

b. The Confidentiality of a Pilot’s Records under PRIA, must be protected in the following manner:

(2) Only the company personnel directly involved in the hiring process of the air carrier may view and evaluate the records.


So, if it has been expunged it is gone and not part of you record. Call the FAA records division and ask them, they would know more that anyone here.
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I would admit it, explain it and tell how you learned from it.

But I'm not currently looking for work, either.

Trust me, I would admit it. We all make mistakes and it shows accountability to fess up to something that is gray like this. I know a few guys that have done this and been successful in their endeavor.

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