How do you handle expenses?

chingaso

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I'm curious. How does everyone's respective companies handle on-the-road expenses?

-company credit card?
-cash advance?
-you pay intially then wait for reimbursement?
-Captain has corporate card only?

Every company I've ever worked for, large or small, provided its pilots with corporate cards for hotels/airlines/meals/etc. Some allowed meals on the card while others limited use to hotels. I'm running into guys lately with some horror stories, where it seems a pilot needs to be independently wealthy or have a large amount of available credit in order to do finance the trips. It seems borderline unethical to me for a profitable corporation to expect its employees to lend the company its operating capitol for a ten day trip. But that's just me.
 

Gulfstream 200

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Company credit card for everything possible.

Cash out is our own (tips etc) and reimbursed.

Without cash in escrow etc, there is no way I would front expenses for an operation on my own card.

A department can fold up overnight (especially these days) and the airplane gone. You wont even have a chance to steal the Scotch and pawn the FMS's to pay your amex bill.

Good Luck
 
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SabreFlyR

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We have company credit cards and carry $300 in company cash for tips etc.
 

400A

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Company credit card for everything possible.

Cash out is our own (tips etc) and reimbursed.

Without cash in escrow etc, there is no way I would front expenses for an operation on my own card.

A department can fold up overnight (especially these days) and the airplane gone. You wont even have a chance to steal the Scotch and pawn the FMS's to pay your amex bill.

Good Luck
Same for us. Only nice thing for us is that we do not even have to do expense reports. Each pilot carries 1 visa and 1 Amex.

Other than tips, I would also never front money on my card.
 

BoilerUP

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All expenses on company AMEX.

No expense report required, except for out-of-pocket expenses, such as cash tips or if a restaurant we want to eat at doesn't accept AMEX and we pay with our personal cards.
 

Cat3C

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expenses

Company issued credit card

All crew expenses go on the card and submit a quick and easy company report. Cash expenses handled the same way.
 

AA717driver

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Personal credit card with expenses reimbursed in a couple of weeks. They didn't want anyone "downtown" to know what they spent money on. [Thought bubble: But when we turned in expense reports, they had receipts attached... Hummm... Oh well, just something else that doesn't pass the logic test. ;) ] (More paranoia than the Nixon White House. :D )

Anyway, most people got a $1,000.00 cash advance when hired.

For big trips, they'd give you a cash advance of $300 to $1,500.

It worked ok unless you had a couple of long international trips back to back which was rare. TC
 

njcapt

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We use our own CC's to pay expenses and use our own cash for tips, etc. Reimbursement is quick, though. If I file an internet expense report by Tuesday morning I'll have the cash deposited by that Friday. We can get cash advances from the mothership (Jet Aviation) for up to 15 grand before trips, 20 under special circumstances. I have run up more than $12,000 worth of expenses on a couple of three week trips where I had to pay for several airline tickets to Europe and back.

This causes us to have a lot of our money out there, but I bank crazy points on my Marriott card and get about a grand back every year on my Cosco AMEX.
 

jaxpilot

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Company AMEX- we just turn in the reciepts.

We use our own cards/cash for places that don't take AMEX or for tips and then put those on an expense report along with reciepts.
 

siucavflight

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Company card.

Just a question for those guys that have to put it on their own personal cards. Does the company reimburse you for personal interest that you get hit with if they do not pay you back quick enough?
 

semperfido

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Company card.

Just a question for those guys that have to put it on their own personal cards. Does the company reimburse you for personal interest that you get hit with if they do not pay you back quick enough?
No. Some things just don't matter.
 

NCherches

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Both Crew Members have a company issued VISA -AMEX SUCKS! We submit an expense report for each trip.

We can also use our own money and get reimbursed for things such as cash tips, cell phone bills.
 

njcapt

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Company card.

Just a question for those guys that have to put it on their own personal cards. Does the company reimburse you for personal interest that you get hit with if they do not pay you back quick enough?
Yep, though Jet (specifically our account rep) is really good about processing our expense reports. We have a web based system where we can put in reports while on the road.
 

siucavflight

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Yep, though Jet (specifically our account rep) is really good about processing our expense reports. We have a web based system where we can put in reports while on the road.
Thats not so bad then, and you could rack up quite a few bonus points for yourself.
 

NMoon

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company cards do have a down side. I worked for a company that went broke and neglected to pay his AMEX bill. Because my name was on the card AMEX's collection agency came after me for the payment. Before you all say BS its true I called an attorney and even though I never signed anything or filled out a application, I was a card holder on that account there fore resopnseable for the Debt. I had to go through the entire list of charges and prove that I hadn't signed for any of them. Bottom line is if you sign the reciept and your name is on the card under the company name then you are responceable for the charge. It
 

siucavflight

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company cards do have a down side. I worked for a company that went broke and neglected to pay his AMEX bill. Because my name was on the card AMEX's collection agency came after me for the payment. Before you all say BS its true I called an attorney and even though I never signed anything or filled out a application, I was a card holder on that account there fore resopnseable for the Debt. I had to go through the entire list of charges and prove that I hadn't signed for any of them. Bottom line is if you sign the reciept and your name is on the card under the company name then you are responceable for the charge. It
Interesting I neveer thought about it, but I could see where they would try and collect from you.
 

say again

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company cards do have a down side. I worked for a company that went broke and neglected to pay his AMEX bill. Because my name was on the card AMEX's collection agency came after me for the payment. Before you all say BS its true I called an attorney and even though I never signed anything or filled out a application, I was a card holder on that account there fore resopnseable for the Debt. I had to go through the entire list of charges and prove that I hadn't signed for any of them. Bottom line is if you sign the reciept and your name is on the card under the company name then you are responceable for the charge. It
I had a very similar experience. What a pain-in-the-a$$, to say the least.
 

SansPlane

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[FONT=&quot]Each state has varying degrees of consumer protection but if you are issued a company credit card that you did not apply for to charge company expenses and your attorney told you that you are on the hook, you should find a better attorney or one with more experience in this area. This could be a state or federal matter depending on the issuer of the credit card. If you encounter a similar problem, I recommend you start with your states Attorney General.[/FONT]
 
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