How does your company do Expenses!

[WTF]

I am just wondering how other companies handle expenses. Ours is a complete mess. Do you prefer company cards? Per-diem? How do you submit reports? Both Crew? Time it takes to get your loot back?

 

[Shamus]

We use our personal cards, (company card would be nice) fill out an expense report sheet, add a photo copy of recipts, get paid back when you get your next pay check. Per diem, $60 per day domestic, $100 per day international. We get that at the following time we get our pay check, as well as $50 a month for cell phone, and they pay all international charges, lets hope the up the $50 buck for the phone though.

 

[pilotpat]

Man, we get $15 for our cells...FIFTEEN!! That's gonna help with those calls from Mexico and the Caribbean!

 

[Hawker800]

Company credit card. Submit expense report along with receipts. Accounting still screws it up somehow.

 

[willNOTfly4free]

All trip expenses are put on a company credit card issued to each pilot. They 'recommend' that we spend no more than $60.00/day on food. Depending on the city, that might be subject for change.

At the end of each month an expense report is filled out for any personally paid expenses (dry cleaning, tips, taxi rides). We are also given $35.00 each month for cell phone reimbursement. All of that is included in our monthly pay checks. I haven’t had a problem yet.

 

[WTF]

All trip expenses are put on a company credit card issued to each pilot. They 'recommend' that we spend no more than $60.00/day on food. Depending on the city, that might be subject for change.

At the end of each month an expense report is filled out for any personally paid expenses (dry cleaning, tips, taxi rides). We are also given $35.00 each month for cell phone reimbursement. All of that is included in our monthly pay checks. I haven’t had a problem yet.

Thats what we are trying to push for. Right now we have to charge everything on our own cards and fill out expense reports and submit them together. Then 10-15 days later they get around to paying it out. Adds up if your real busy that month.
They do not give us any hassle about our meals. 3 per day no real limit just reasonable and misc. incidentals. We get a rental car if needed. Tips for lav...etc. $90.00 for cell phone and full payback for international. Any layover longer than 6 hours we can get a day room.....

I guess i shouldnt bitch, but the way we have to submit them and wait for ever drives me up the wall. Should pilots be lending 50,000 dollars a years to a company for them to run their business?
With all that we charge we ultimatley lose out in the end. Especially with rental cars. Those balances are always different than the estimate.

 

[pilotpat]

Agreed, you shouldn't have to front the bills for them to run their business. Our company is actually pretty good about expenses. Everything aircraft related on the company card or other Multiservice type. Hotels and rental car all on company card. Rental car only if over 24 hours, though. Tips, though, come out of your pocket and then you submit them after each trip. They will pay out when the total of incidental expenses exceeds $100 or they put in on the next month's per diem, which is $2.50/hr and an extra $50 for international. Send in our Excel based per diem sheet at EOM and get a check about 2 weeks later. Actually, not too bad...unless you run a few international trips back to back, which has happened, but a quick call to Accounting will get a check to you pretty quick. Again, our only prehistoric pay is the $15 for cell phone. But the paper chase....ahhhhh!

 

[Cat3C]

Have you thought about using a Marriott or pehaps AmEx card? That way you get a little extra for your efforts.

We use, like some other other posts, a company card for everything except a/c expenses. Weekly or so we complete a report and that's that. As far as daily expenses, we just use best judgement (no $150.00 dinner).

 

[Storm Chaser]

We have company credit cards, but some guys use there personal cards for the extra miles. For those guys we usually get reimbursed no later then 2 weeks out. (If it's late though...the company wont pay interest on personal cards since they do give us company cards). We submit an expense report for every trip. For food and hotels, it is up to us as long as we keep it reasonable. $35/month for cell phones and a calling card for international trips.

 

[dhc8fo]

Got my big screen TV from AMex points earned on my employer's dime. I LOVE it that way!!