continuation of compensation
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RESOLUTION #3
REVIEW OF RETIRED MEMBER NATIONAL OFFICER BENEFITS
RESOLVED that for National Officers that took office effective January 1, 1999, the Executive Council shall resolve, as appropriate, the acquisition of benefits, other than ALPA employee benefits, for an officer who becomes or became a Retired Member during his or her term in office and remains in office for the remainder of his or her term under the provisions of Article XI, Section 1.A, Article XII, Section 1.A, or Article XIII, Section 1.A of the Constitution and By-Laws.
RESOLUTION #4
OFFICER EXPENSE ARRANGEMENTS
RESOLVED that the Board of Directors approve continuation of the existing Dislocation Allowance/Relocation Allowance amounts at the current level for officers elected for the terms commencing January 1, 2003, as follows:
1. In addition to the National Officer Service Allowance, each National Officer may be reimbursed for expenses associated with the provision of hospitality to official guests of the Association, including ALPA members engaged in Association activities, either in the Washington, DC area or in such other location as this activity may occur. Such reimbursement shall be subject to documentation in accordance with standard ALPA expense reimbursement procedures. To facilitate this process, each National Officer shall be provided a corporate credit card to be used for payment of appropriate business expenses for travel, meals, entertainment, and lodging associated with ALPA-related travel outside the Washington, DC area, and provision of appropriate hospitality to official ALPA guests and members on Association business in any location.
2. Upon election to a term of office, each officer shall be eligible for a National Officer Relocation Allowance or the choice of either (a) a National Officer Dislocation Allowance in accordance with the provisions of this policy, or (b) Reimbursement of Lodging, Meals, Travel and Other Incidental Expenses under ALPA Policy as described below. The National Officer shall elect either the National Officer Dislocation Allowance or ALPA Expense Reimbursement policy, as defined herein, on an annual basis.
3. a. The National Officer Relocation Allowance shall provide full reimbursement of actual relocation and related expenses in accordance with the applicable Association policy then in effect. Upon completion of service in one or more consecutive terms of office in a National Officer position (not necessarily the same position), or earlier, if approved by the Special Compensation Review Committee, each officer who has received a National Officer Relocation Allowance during a term of office (including a prior consecutive term of office) shall be eligible for an additional National Officer Relocation Allowance to provide full reimbursement for actual relocation and related expenses to any location in the U.S., Canada, or their territories and possessions. No National Officer shall receive more than one relocation allowance and one additional relocation allowance in connection with one or more consecutive terms of office.
b. A National Officer Relocation Allowance shall not be paid until the related claim of entitlement has been reviewed and approved by the Special Compensation Review Committee. Any claim which the Special Compensation Review Committee is unable to resolve shall be referred to the Executive Board for final resolution.
4. Each ALPA National Officer who maintains a primary residence outside the Washington, DC area, and who has not received a relocation allowance, shall be eligible to receive a National Officer Dislocation Allowance, in accordance with the following terms and conditions:
a. The amount of the National Officer Dislocation Allowance for officers other than the President and for the President for 2003 shall be as follows (including provision for tax liabilities):
President Other Officers
Incumbent
New
Incumbent
New
Housing
$4,500
$5,750
$3,250
$4,100
Meals
1,500
1,500
1,500
1,500
Travel & Incidental
1,500
1,500
1,500
1,500
Total Monthly Allowance
$7,500
$8,750
$6,250
$7,100
b. For the purpose of the National Officer Dislocation Allowance only, an Incumbent Officer is any National Officer elected for a term commencing January 1, 2003 who was also elected as a National Officer for a term commencing January 1, 1999.
c. The National Officer Dislocation Allowance provided herein shall be deemed sufficient to compensate the respective officer for appropriate housing, meals, and incidental expenses while in the Washington, DC area, and transportation between his/her primary residence outside the Washington, DC area and Washington, DC, together with applicable personal income tax liabilities.
d. The National Officer Dislocation Allowance may be paid to an eligible officer as a lump sum, in an amount not to exceed the unused portion of the annual aggregate amount of the allowance, on a calendar year basis, subject to a specific written request by the officer setting forth the purpose for such request, and review of this request by the Special Compensation Review Committee. In the event an officer leaves office prior to completion of his/her term, any accelerated portion of the National Officer Dislocation Allowance shall be repaid to the Association on a pro-rata basis.
e. No portion of a National Officer Dislocation Allowance shall be paid until the related claim of entitlement has been reviewed and approved by the Special Compensation Review Committee. Continuing entitlement to the National Officer Dislocation Allowance shall be reviewed at least annually by this Committee. Any claim which the Special Compensation Review Committee is unable to resolve shall be referred to the Executive Board for final resolution.
f. Accelerated payment of a National Officer Dislocation Allowance shall not be paid until the related request has been reviewed and approved by the Special Compensation Review Committee. Any request which the Special Compensation Review Committee is unable to resolve shall be referred to the Executive Board for final resolution.
g. The amount of the National Officer Dislocation Allowance may be revised by the Board of Directors, based upon the recommendations of the Special Compensation Review Committee or the Executive Board.
5. Notwithstanding the foregoing provisions which preclude a National Officer who has received a National Officer Dislocation Allowance from receiving a National Officer Relocation Allowance and vice versa, the Special Compensation Review Committee may consider and approve a request of a National Officer to receive such payment, provided that the total amount to be paid to such National Officer in connection with a term of office shall not exceed the total amount which the National Officer would have received in monthly payments of the National Officer Dislocation Allowance. Any such request which the Special Compensation Review Committee is unable to resolve shall be referred to the Executive Board for final resolution.
6. If a National Officer selects Reimbursement of Lodging, Meals, Travel and Other Incidental Expenses Under ALPA Policy, the following policies from the ALPA Administrative Manual shall apply:
a. Expense Reimbursement Procedure (Section 60, Part 2, T). Daily Expense Forms must be approved by another National Officer.
b. Taxi Cab Fares and Receipts (Section 60, Part 2, V).
c. Meals and Lodging (Section 60, Part 2, Y). With respect to the Interpretation of the lodging policy, the President shall be reimbursed for up to a three bedroom, two bath unit and the other officers for up to a two bedroom, two bath unit. National Officers may be reimbursed for their monthly rental or mortgage payments.
d. Meals and Travel Expenses – Pilots Employed by Canadian Air Carriers (Section 60, Part 2, Z).
e. Tipping (Section 60, Part 2, AA).
f. Travel Tickets (Section 60, Part 2, QQ).
g. Travel Services (Section 60, Part 2, RR).
h. Income Tax Gross Up Payments (Section 60, Part 2, NNN).
RESOLUTION #5
NATIONAL OFFICER AUTOMOBILES
WHEREAS automobiles are required by the National Officers to fulfill the duties of their offices,
THEREFORE BE IT RESOLVED that for officers elected for the terms commencing January 1, 2003, ALPA shall obtain a new Buick Park Avenue four door sedan (or similar cost American/North American made automobile) for the use of the First Vice President, Vice President Administration/
Secretary, and Vice President Finance/Treasurer during their four-year term of office. All costs for these automobiles including acquisition costs (lease or purchase), maintenance, insurance, tags and vehicle-related taxes are to be paid by the Association. ALPA shall also reimburse fuel expense related to business use, and
BE IT FURTHER RESOLVED that ALPA shall obtain a new Lincoln LS (or similar cost American/North American made automobile) for the use of the President for a two-year period to be replaced with a similar vehicle for the subsequent two years of the term of office of the President. All costs for this automobile including acquisition costs (lease or purchase), maintenance, insurance, tags and vehicle-related taxes are to be paid by the Association.