How are you reimbursed for expenses?

[LegacyDriver]

Just wondering how many of you get a company credit card vs. submitting an expense report...

I prefer the former by far as it gets the stuff off my back completely.

 

[HMR]

We just send an e-mail to the boss' secretary at the end of the month that looks like this:

Hotels- xxx.xx
Meals- xxx.xx
Rental Cars- xxx.xx
Tips- xxx.xx
Supplies- xxx.xx

Total- xxx.xx


No questions asked. The boss doesn't need receipts (I keep them in a file at home). 1-2 days later we get a check in the mail. Easiest system I've ever seen.

 

[Spooky 1]

Company credit card with a very high credit line as we put all the airplane stuff including fuel sometimes on it. BofA has a program for reconcilliations called Works. I would like to get a hold of the fkr that invented this system so I could personally put the gun to his head and pull the trigger. Just kidding in case HR is listening in. Very structured and difficult system to use.

 

[Gulfstream 200]

my favorite in the past...fax front page of company amex card bill. Bill was paid directly. Small company 50 people total. sweet.

job now...a massivly complex system of company card and expense reports. Its like an act of congress.

I second Spookys love of the system.

 

[cptsesso]

I use my own card and submit an expense report for each trip. It is sometimes a pain, but I earn the rewards.

Ex: For each $50K I charge, I earn $1k credit on my card.

I figure why let the company have the rewards by using a company card.

 

[sydeseet]

Company credit card that sends the bill to me. If I want company money to pay it I submit a three page Excel form and a receipt for every charge over $10. It works pretty well and the check is in my account within a week of submitting the form.

Last job let me use my own CC and submit a weekly report. The advantage there was the $12K per month I earned AMEX points on. My wife and I will enjoy a nice vacation someday courtesy of JetA.

 

[rice]

Dude You Suck!!!!

We just send an e-mail to the boss' secretary at the end of the month that looks like this:

Hotels- xxx.xx
Meals- xxx.xx
Rental Cars- xxx.xx
Tips- xxx.xx
Supplies- xxx.xx

Total- xxx.xx


No questions asked. The boss doesn't need receipts (I keep them in a file at home). 1-2 days later we get a check in the mail. Easiest system I've ever seen.

HMR,
My comment is only directed because of my envy. Oh that we should all have so good. I'll trade you my 900B for your (soon to be) 50 gig any time you want!!!!!

 

[HawkerF/O]

The advantage there was the $12K per month I earned AMEX points on. My wife and I will enjoy a nice vacation someday courtesy of JetA.

AMEX points are the bomb. When I was flying for a small P91 company, the woman I was flying for got me a AMEX Centurion (Black) Card, which in itself was pretty sweet and opened alot of doors that would otherwise normally be closed, though the typical waitress/hotel clerk had never seen one and had no idea what it was. I would put 15k-200K/month on that thing, includig a 130K MX bill, and had more points than I knew what to do with. When I left the job, owner retained the points (She paid the 75.00 to enroll in the points program). XFER the points to Hotel and airline miles if you are using a company AMEX!!!!

 

[NYYfan]

HMR i didnt see a line in there for the strippers

The company i used to work for was a drawn out procedure of saving receipts for gas, and taxis. I would fax it in and then get paid later on down the road. obviously i would prefer sooner than later. new company im with its gotta be in by a certain date or else you have to wait till next month. Whats wrong with writing a check right away.

 

[some_dude]

If I had to remember all my expenses for the month at once, that'd be a nightmare.

I have a hard enough time at the end of a 4-day trip, let alone a month!

We use our own cards (the company used to offer company cards, but no one wanted them) and fill out an Excel worksheet at the end of the trip.

We just send an e-mail to the boss' secretary at the end of the month that looks like this:

Hotels- xxx.xx
Meals- xxx.xx
Rental Cars- xxx.xx
Tips- xxx.xx
Supplies- xxx.xx

Total- xxx.xx


No questions asked. The boss doesn't need receipts (I keep them in a file at home). 1-2 days later we get a check in the mail. Easiest system I've ever seen.

 

[AA717driver]

Ditto what some dude said. They go over ours with a fine-tooth comb (rules, you know...) and they call up and rag us. And that's just the pilot who checks them before they go downtown!

Own card (Marriott Visa or AMEX). Excel form. Keep the points.

We have a limit for meals without a receipt and for a daily total which we are trying to increase since it's been stuck for over 10 years.TC

 

[SCT]

What's everybody's company guidelines for "tipping"?

 

[Gulfstream 200]

What's everybody's company guidelines for "tipping"?

tip very well at places you frequent!

expense it.

immediatly expose any scumbag cheap a$$ pilot who screws line guys/handlers then expenses the $20 for himself. I prefer to kick those priks straight in the balls.

Tips make things happen, expecially overseas many places....tip well and often.

 

[HMR]

Tip Well, Tip Often...

What's everybody's company guidelines for "tipping"?

My boss is really good about tipping the line service guys himself. If he's not around, we take care of it and expense it, no questions asked. It's amazing how things move when you grease the skids.

FWIW- Last week a GII pulled into our FBO and the FA handed the line guy a milk crate stuffed with dirty dishes. She said, "Have these washed ASAP" and drove off with the pilots. They came back and departed without tipping the guy. Classy!

There's nothing worse than a guy with deep pockets and short arms.

 

[CutEmUp]

I worked line service for a while. While everyone deserves first class service every time, if a minimum wage (or at least close to it) line guy knows he's getting an extra 5, 10, sometimes 20 bucks they will do just about everything they can ASAP for the customer (including washing dishes...maybe).

 

[Prof. ATP]

Just wondering how many of you get a company credit card vs. submitting an expense report...

I prefer the former by far as it gets the stuff off my back completely.

Each airplane has a credit card that we use for fuel, maintenance, landing fees, hotel, rental car, and meals. We submit the receipts so the bean-counters can count the beans twice, which they like to do. I have NEVER been questioned on an expense.

If someone takes the airplane card home by accident, then we get to use our own cards, which I would prefer: fuel and an SFO landing fee add up to a lot of frequent flier miles that my family can use. We submit receipts and get repaid with out next pay check (two week pay periods).

 

[CDogg]

Company card for all airplane related stuff, company card for all of my personal travel expenses...usually eat/sleep in pretty nice places, and have never been questioned... of course the boss is usually not far away.