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Article on Online Applicant Screening

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Resume Writer

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Feb 7, 2004
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Hi Everyone,

I thought I would pass this article along that I found on online applicant screening systems. While it does not address aviation in specific, there are some of the same principles.

Kathy

Need a job? Computer will see you now
Retail chains and others let online systems handle the task of screening applicants.
[size=-1]By Adam Geller[/size]
[size=-1]Associated Press[/size]

EDGEWATER, N.J. - The Pathmark supermarket here is hiring. But walk-in applicants need not bother asking for a manager.

First, they have to get past the computer.

"Join the Pathmark Team!" welcomes a screen built into a black and gray kiosk, tucked between the store's customer-service counter and a display rack full of beach balls. "Right now, we're looking for people who think big and dream big - people a lot like you."

The automated greeting and screen after screen of multiple-choice questions that follow are part of a new approach by some employers to filling their ranks of hourly workers.

A growing number of retail chains and similar businesses, frustrated by near-constant employee turnover, are entrusting the first step of the hiring process to computers, designed to zero in on applicants likely to do a job well - and stay awhile.

To do that, the computers gather not just names and Social Security numbers, but also work to size up an applicant's personality, and provide hiring managers with a list of questions for follow-up interviews.

Online screening systems used by companies such as Pathmark issue reports on applicants almost immediately, grading them as green, yellow or red - the last a warning of a potentially problematic hire.

One retailer, Houston-based crafts chain Garden Ridge, even has its screening system set to page store managers so they can catch choice applicants before they walk out the door and apply at a competitor.

Companies including the Sports Authority Inc., Blockbuster Inc. and the Golden Corral Corp. steak-house chain have also adopted the online screening systems.

Many companies using the systems have installed in-store terminals or telephones equipped with screens and keyboards especially for the purpose, while others direct people to apply on company Web sites.

"I think it's really going to take off, because the technology for how people are screened is changing so quickly," said Donald M. Truxillo, a professor of industrial psychology at Oregon's Portland State University who studies the online systems.

"Our philosophy is to let the technology do the heavy lifting," said Richard Harding, director of research for Kenexa Corp., a Wayne, Pa., firm that designs and administers online assessment systems.

Online screening incorporates personality tests similar to the paper-and-pencil versions used by some employers as far back as the 1940s. But computers use the results more systematically, letting managers instantly rank candidates or dip into the pool of applicants who have sought jobs at other stores in the same chain.

"You're able to prequalify people and focus really only on the people who look like they have the best chance of success," said Charles Handler, an industrial psychologist whose firm, Rocket-Hire, is a consultant to employers in choosing the systems.

That is only the start for some employers. Some continue to use the systems after making a hire, feeding worker performance data - such as sales commissions or the time it takes a waiter to "turn" a table - into the computer. The data are then used to help fine-tune questions to screen future hires.

That helps employers "close the loop," said Kim Beasley, a spokeswoman for Unicru Inc., a Beaverton, Ore., firm that makes the screening systems used at 50 retail and restaurant chains, including Pathmark Stores Inc. and Sports Authority.

Online assessment could prove particularly valuable at big retailers and restaurant chains whose employee turnover rate runs as high as 200 percent a year, experts say.

Such employers, almost constantly hiring, are looking for ways to predict which job candidates are less likely to leave once hired, and help them cut down on the cost of finding and training replacements. "They just lose people about as fast as they can get them in the door," Harding said.

Since Rock Bottom Restaurants Inc. began using a Unicru system in late 2002, turnover in its outlets has tailed off from 110 percent yearly to 91 percent.

That may be partly due to the soft labor market, but some of it almost certainly is due to hiring choices aided by the computer, said Ted Williams, senior vice president of the brewery division at the Louisville, Colo., company.

Lowering turnover has an immediate impact on profit. Restaurants spend an average of $500 to $600 to hire and train an employee. But the actual cost of a new worker is closer to $2,000 because that employee is less productive while he or she learns the business, Williams said.

Some researchers are concerned people will see the new technology as impersonal and find it a turnoff. But Truxillo, the Portland State professor, said job seekers probably would get used to the idea. He compared it to preemployment drug screening, which drew protests from some workers 15 or 20 years ago, but has become fairly routine.
 
Computerized job screening

Thanks, Kathy.

If retail chains and microbreweries are doing it, can aviation be far behind?!?

It's bad enough that human H.R. personnel lack the wherewithal to look past the paper to the person. Now, that task has been automated.

Moral of the story: Now, more than ever, you have to be a saint to get a job. Forget about getting a chance to tell the interviewer why some bush-league flight school canned you or that you have atoned for that parking ticket you got thirty years ago. :rolleyes:
 
Personally, I'm waiting for the totally-automated HR system where I make my inputs, they hire me but NEVER have to meet me . This is where I'll really shine !!! Maybe then I can get a job.
 
bobbysamd said:
Thanks, Kathy.

If retail chains and microbreweries are doing it, can aviation be far behind?!?

It's bad enough that human H.R. personnel lack the wherewithal to look past the paper to the person. Now, that task has been automated.

Moral of the story: Now, more than ever, you have to be a saint to get a job. Forget about getting a chance to tell the interviewer why some bush-league flight school canned you or that you have atoned for that parking ticket you got thirty years ago. :rolleyes:
In some ways, aviation is already doing it with the online job application. Further, if you go onto Jet Blue's website (at least for FA's) you have to tell them two different stories. I know for Proctor and Gamble, you have to take a psychological type of test, as well as for Farnam Horse Company. I know that Home Depot has been using this type of system for a while for the general public - not sure if it is the same for pilots for them.

Most of the time employers use this type of screen online. For instance, when you submit to a job on Monster.com or any other job board, the HR people have the capability of searching key words to rank individuals based upon relevancy. The Federal Government also uses this type of system with their Resumix system.

Kathy
 
bafanguy said:
Personally, I'm waiting for the totally-automated HR system where I make my inputs, they hire me but NEVER have to meet me . This is where I'll really shine !!! Maybe then I can get a job.
You are too funny!

Kathy
 
USA Jet using it

We do an on-line personality screening, which is matched against the personality of our successful pilots and this develops a profile of a successful candidate. No decisions are made on this selection criterion alone, but it is part of the big picture. It gets a numerical score and goes into the total equation which includes flt time, job history, interview, written tests results, sim eval to give a total picture of a potential “New Hire”. It has helped pick better employees.
 
pilotyip said:
We do an on-line personality screening, which is matched against the personality of our successful pilots and this develops a profile of a successful candidate. No decisions are made on this selection criterion alone, but it is part of the big picture. It gets a numerical score and goes into the total equation which includes flt time, job history, interview, written tests results, sim eval to give a total picture of a potential “New Hire”. It has helped pick better employees.
Very interesting, YIP. How long have you been using it? What is the ratio between applicants and actual hires? Is there also a ratio of pre-testing to post-testing turnover? I know it may not be that substantial since a great deal of people build time, but I am curious.

Kathy
 
About those personality tests, how do they work? How can an accurate assessment be made when only
true or false is allowed. I have taken one. It asked a lot of questions about bars and do I llike people I meet in bars, and do I enjoy fishing? Is it a bad thing that I really don't like hanging out in bars and I really do enjoy fishing?
What do those kind of questions really tell about a person?
Seriously want to know!
 
I've grown suspiscious of "apply online" advertisements. Out of about 8-10 filled out online, other than the HR autoresponse "we've received...don't respond to this email," I've only gotten one email saying they've hired another candidate. In fact, a friend at a Fortune 100 company once told me they've usually hired and trained the new hire by the time HR gets them the "online" applications.

I'm a firm believer in the good old resume (cheap advertising for Kathy :p ). At least then I know it got to the flight department. Now, hopefully, it made it past the administrative assistant!;) .

2000Flyer
 
gottafly said:
About those personality tests, how do they work? How can an accurate assessment be made when only
true or false is allowed. I have taken one. It asked a lot of questions about bars and do I llike people I meet in bars, and do I enjoy fishing? Is it a bad thing that I really don't like hanging out in bars and I really do enjoy fishing?
What do those kind of questions really tell about a person?
Seriously want to know!
I am not an expert in these tests, but here is my take on the personality tests. Each of the type of activities they ask you about has an inherent quality about it. The questions may be the same for every person that takes it, but they probably change the values in it to reflect the qualities they want to see in each person. With your example, let's say the position was for an accountant. The person who likes to fish might be someone who is patient, sometimes a loner and can do the same type of task over and over again. While the person who likes to meet people in bars might be a good salesperson.

I have a personality test that my clients can purchase that I have been using for about 12 years. So far, the test has been about 95-98% accurate with all the clients that have taken it. It takes four personality characteristics, puts them in a box and you have to decide which one you are most like and which one you are least like. After about 24 boxes like this, it prints out a 35 page report that details the type of work environment you should be in, what your strengths and potential weaknesses are, and then lists the jobs that you would be good at based upon your personality.

While most everyone on here has a goal of aviation, it could also be good to formulate questions for the interviewer or to plan what kind of degree you could obtain as a back-up. I know when I took it, it was dead-on for me.

Now, each type of personality test is a little bit different. It depends on what they use as their base-line. The one I give my client is based upon the D.I.S.C. theory.

D - Dominance (How you handle problems)
I - Influencing (How you handle people)
S - Steadiness (How you handle the pace of your work)
C - Compliance (How you deal with procedures)

I know that when Janice Barden of APIAviation gives a test, it is one she has formulated because her background is in industrial psychology. In addition, she makes you write an autobiography. I can only venture to guess that the autobiography is used to match up areas that seem out of the ordinary in your psych test. I do know though that Janice has an excellent reputation with corporations for placing the right people with them. She only places aviation people, so I would assume that her test is looking for qualities that are inherent in aviation type positions. (She places pilots and management people)

That is the best information I can give you about the tests. I hope that maybe it cleared up a few questions for everyone.

Kathy
 
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2000flyer said:
I've grown suspiscious of "apply online" advertisements. Out of about 8-10 filled out online, other than the HR autoresponse "we've received...don't respond to this email," I've only gotten one email saying they've hired another candidate. In fact, a friend at a Fortune 100 company once told me they've usually hired and trained the new hire by the time HR gets them the "online" applications.

I'm a firm believer in the good old resume (cheap advertising for Kathy :p ). At least then I know it got to the flight department. Now, hopefully, it made it past the administrative assistant!;) .

2000Flyer
2000 -

A few months back, I wrote a post about the HR Forum that I had put together for an organization that I belong to here in PHX. I specifically asked them about the online application process. Most employers are getting about 200-500 resumes for the positions they post. I would imagine the numbers would be staggering also for aviation. In that post I broke down the ratios. About 15-20 are selected for an initial screen. Of those, about 5-10 make it to the actual interview phase. Of those, about 2-3 make it to the final interview phase and one of them is selected. Keep in mind, this was for the general population, not aviation.

Now, here is a kicker. If the company you are applying to does ANY kind of government contracting, by law, they have to post the position and interview a few people even though they may already have a person picked out for the job. That kind of stinks, but I still tell my clients that it leaves a position under them open. I also tell my clients that even if you get a "we selected someone else phone call or letter," you have the opportunity to still sell yourself again, letting the employer know that you really want to work for them and please keep you in mind if another position comes up.

Now, as far as the resume on paper goes, even though there are online applications, they still do not take the place of a good paper resume. You still want to make a good impression when you go to the interview. Maybe an airline does not "require" that you bring a resume, but at least it shows that you came prepared. Also, not every airline has an online application procedure. So, the paper resume is not out by a long shot. The systems are very expensive to put in place, so there is still a good chance that the employer you are targeting does not have a computerized system.

Kathy
 
Kathy,

Well said! As many know, or should know, so much hiring in corporate aviation is "word of mouth." The old phrase of "who you know" counts for so much. I'd bet every pilot out there knows two or more people who are looking or would move for the right position. Take a five pilot department and you've got 10 or more "known quantities" before you even have to advertise. While the airlines don't lean towards "who you know," many require one or more letters of recommendations from current pilot's just to get your application screened.

While HR online applications may be the wave of the future, nothing will beat a personal resume to the CP/FDM. Not to mention the obvious...I take down every name and title of those who interview me and employees I may meet during the interview and afterwards I send a personal thank you to each of them. While this is certainly not a deal maker, it never hurts. Two companies I had interviewed with called me up to three years later (with no contact in between) and asked if I was still interested in working for them. This, in part I believe, was due to the personal touch that took no more than 10 minutes of my time.

Finally, whether it was a corporate, airline or fractional interview, I always carried an up-to-date resume with me and personally handed it to each interviewer. As you said, it's shows you're prepared and it also shows your desire to work there by providing them with the most timely information about yourself.

2000Flyer
 

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